Every time you cross a timing mat out on the route the data from your timing chip is streamed to a server. This is how RaceTec generates accurate timing results and it also provides the logistics personnel valuable information on the cyclists. Medical, media and logistical staff have access to this data, making live coverage, decision-making and most importantly medical treatment more efficient. If you ride on someone else’s number and should anything unfortunate happen to you, the wrong medical information will be associated with that number.
The substitution entry process then is the only legal way you can take over another rider’s number. It allows cyclists who have entered, but no longer wish to participate, the chance to transfer their entry to someone who wants to ride.
The process: It’s pretty simple
Those looking for an entry (and those entrants unable to ride) should follow the steps outlined here: https://www.capetown.../substitutions/
Organisers will send an email confirmation letter to the substitute entrant within five working days of receiving the consent letter and the substitute entrant will be notified of their race number and start time by Monday, 4 March 2019.
All documentation must reach the organisers by Monday, 25 February at 1pm. No late substitutions will be accepted.
The entrant withdrawing from the event will unfortunately not be refunded, but they may request the substitute entrant refund their entry fee. PPA members paid an entry fee of R510 and non-PPA members paid an entry fee of R540.
In addition, a fee of R260 is applicable to all substitution entries.
This substitution process does not apply to group entries. Group Entrants wishing to substitute their entry must please contact their group administrator to facilitate a substitution.
Collection of numbers and the Cape Town Cycle Tour Expo
Substitute entrants can collect their race numbers at the Cape Town Cycle Tour Expo being held at the Cape Town Stadium from 7-9 March 2019. Every entrant must make use of their RaceTec or Winning Time chip to access the Expo for free.